The most common questions I get asked about my inbox is: “What are my options?”
“How do I do this?” or “What do I need to know?”
I usually reply with a simple answer: “I don’t know.
It’s hard to say.”
I want to stress that I’m not suggesting that every email is a good idea, but I also don’t think that email should be an alternative for the traditional communication channels.
You can get by with traditional email for most of your day.
That said, if you need to get to the bottom of a story, a project or some other urgent question, you can use a different service.
I have a lot of stories that are difficult to do in email, but my inbox would be an excellent place to find those emails.
When you’re not actively searching for an email, your inbox will be a great place to store them, and the content you’ll get will be more relevant and valuable to you.
When I think of the best ways to get your inbox to do its work, my mind quickly wanders to a list of productivity apps.
For my inbox, this is what I use most: Office 365 (which is free for business and organizations, but can be purchased for an annual fee if you have an existing account) Gmail (which can sync email with Office 365) Google Docs (to edit and manage your files on your phone, tablet, or computer) OneNote (for managing your notebooks and spreadsheets) Dropbox (for storing files) OneDrive (for backup) MailChimp (for providing a free email service) Google Drive (for organizing your files and documents) One Time Pass (to save a file) OneTimeHub (for hosting your files for offline access) Google Apps (for building apps) Mail.ru (for sending emails and other files) Slack (for chatting and collaborating) Google+ (for creating new accounts) TweetDeck (for sharing and collaborating on a Tweet) Mailchimp (to create and edit newsletters) Google Reader (to read emails) Pocket (to manage documents and read blogs) Evernote (for notes, reminders, and reminders) OneWord (for word processors) OnePassword (for password managers) Zapier (for email encryption) and many more.
Most of these apps are free to use, so you don’t need to pay a monthly fee.
If you’re using Office 365, you should also check out the free Office 365 ProPlus upgrade for more functionality.
If not, you’ll want to consider the free version of Office 365.
The free version can be a bit slow to load, but if you use a variety of productivity tools, it’ll get you started quickly.
For me, the most important thing I can do with an inbox is create new notes.
In fact, I use a notebook to do that.
In my inbox I have to keep a running list of things I need done, so I can quickly look through them.
With an inbox, I also have to organize my work, which can be hard at times.
I’ll often have to make a note for a project that I need a few days to finish, so that I can make a decision on whether to start a new project.
But when I don’t have time to write a note, I just end up looking for other things to do.
I also use a note-taking app called Wordbook to keep my notes organized.
When it comes to email, there’s a lot more to it than simply writing a note.
You’ll have to be thoughtful and considerate about how you write and deliver emails.
For example, if a person asks you to write something for them, you might consider using the word “thank you” instead of “thanks.”
If the person replies with “I’m sure that would be fine,” you can try to change the subject line to something less formal.
Or, you could just write the word out loud.
The more you write, the more you’ll see how others see you.
You won’t always be the first to respond to an email and you won’t be the last to read it.
You may have more questions about how your inbox works than you might realize.
If I missed something, let me know in the comments below.